Scheduling an Appointment for Multiple People

  1. Click New Appt on the toolbar.

  2. In the To field, type a username, then press Enter. Repeat for additional users.

    or

    To select usernames from a list, click Address on the toolbar, double-click each user, then click OK.

    Your name is automatically added to the To field of the appointment. Upon sending of the appointment, this appointment is automatically accepted into your calendar. If you do not want to be included in the message you must delete your name from the To field.

  3. If necessary, type usernames in the CC and BC fields

  4. To change the From name (to another account or proxy), click From, then click a name.

  5. Type the place description in the Place field.

  6. Specify the start date.

    or

    Click Date icon to specify a date or Auto-Date for your appointment. (To create a recurring appointment, see Scheduling Recurring Items.)

    or

    Select All Day Event for an all day event.

  7. Specify a start time and duration. Duration can be in minutes, hours, or days.

  8. Type a subject and message.

    If you want, change the font of the message text. For information, see Formatting E-Mail.

  9. If you want to make sure the people and resources for the appointment are available, you can do a busy search by clicking Busy Search on the toolbar. See Checking Availability.

    You can specify many options, such as making this appointment a high priority, requesting a reply from recipients, and more, by clicking the Send Options tab.

  10. Click Send on the toolbar.

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