Using Spell Checker

You run Spell Checker separately from the process of composing an e-mail, either manually or by selecting to have it run when you click Send. When Spell Checker finds a misspelled word, you can replace it with a word Spell Checker suggests, edit the word manually, or skip the word. You use Environment Options to set up Spell Checker to automatically spell check your messages before you send them.

Spell-Checking an Item with Spell Checker

  1. Click the Subject field or the Message field.

    or

    Select the text to spell-check.

  2. Click Tools > Spell Checker.

  3. To specify a dictionary, select a dictionary in the Dictionary drop-down list.

  4. When Spell Checker stops on a word, click any of the available options, or edit the word manually.

    You can choose from the following options:

    Replace: Replaces a misspelled word with a word Spell Checker suggests. To replace a misspelled word, double-click the word, or click the word and click Replace. To make your own corrections, edit the word in the Replace With box, then click Replace.

    Replace All: Replaces all instances of the same misspelled word with a word Spell Checker suggests. To replace the misspelled word, double-click the word, or click the word and then click Replace All. To make your own corrections, edit the word in the Replace With box, then click Replace All.

    Ignore: Ignores the word one time. Spell Checker stops the next time it encounters the word.

    Ignore All: Ignores every occurrence of the word throughout the document. Spell Checker ignores the word until the next time you spell-check.

    Learn: Adds the word to the current user word list, which stores supplemental words so that Spell Checker can recognize the word in future spell-checks.

  5. Click Done when spell-checking is complete.

Spell-Checking Items Automatically with Spell Checker

You can spell-check items automatically every time you click Send.

  1. Click Tools > Options.

  2. Click Environment > General.

  3. Select Check spelling before send, then click OK.

Configuring Spell Checker

You can modify the types of words the Spell Checker considers misspelled.

  1. Click the Subject field or the Message field.

    or

    Select the text to spell-check.

  2. Click Tools > Spell Checker.

  3. Click Options.

    The following options are available:

    Ignore Case: Ignores the case of words.

    Ignore Mixed-Case Words: Ignores words with capital letters that do not begin a word, such as “THe”.

    Ignore Words with Digits: Ignores words containing both letters and numbers, such as “2nd”.

    Ignore Duplicate Words: Ignores duplicate words, such as “the the”.

    Ignore URL-Like Words: Ignores words that look like URLs.

    Check Punctuation: Checks the punctuation of sentences for mistakes.

    Enable Auto-Replace: Auto-replaces words that are commonly misspelled.

    Enable Compound Words: Checks the spelling of compound words.

    Enable General Prefixes: Checks the spelling of prefixes.

    Enable Common File Extensions: Checks the spelling of common file extensions.

    Suggestions: Use this setting to specify if you want to favor speed over quality, normal, or favor quality over speed. All these settings effect the length of the suggestion list.

Selecting the Spell Checker Language

  1. Click the Subject field or the Message field.

    or

    Select the text to spell-check.

  2. Click Tools > Spell Checker.

  3. In the Dictionary field, select the language for Spell Checker to use, then click Done.

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