Formatting HTML E-Mail

The HTML functions help to add additional formatting to your e-mails. By using the HTML tools, more powerful and creative e-mails can be made. Standard text features like font, underline, and italics are all available. Added to the toolbar are features like alignment and indentation and even more powerful features like adding pictures and tables.

HTML toolbar

If the recipient of the item is using the HTML Read view, he or she sees the e-mail as you formatted it.The recipient cannot change the font of an HTML-formatted item. If he or she is using the Plain Text Read view, HTML formatting is lost. However, the recipient can click View > HTML to display the message the way you formatted it.

Adding Horizontal Line

  1. In an e-mail you are composing, select a location in the e-mail where you would like the line to appear.

  2. Click the Insert a Horizontal Line or Link icon on the right end of the HTML toolbar to display the drop-down list, then click Insert horizontal line.

  3. A line appears in the e-mail.

Adding a Hyperlink to a Web Page

Hyperlinks are often referred to as a link. They connect a specific word or phrase to a specific Web site. Using the Hyperlink function, a person clicks on the hyperlink and they are brought directly to a specified Web page.

  1. Open a new e-mail message.

  2. Click the Insert a Horizontal Line or Link icon on the right end of the HTML toolbar to display the drop-down list, then click Insert hyperlink to web page.

  3. Specify the text that you want to appear as a hyperlink in your message.

  4. Specify the URL you want to link to.

  5. Click OK.

    The link now appears in blue and is underlined, indicating it as a link.

Adding E-Mail Addresses

  1. Open a new e-mail message.

  2. Click the Insert a Horizontal Line or Link icon on the right end of the HTML toolbar to display the drop-down list, then click Insert hyperlink to e-mail.

  3. Specify the text that you want to appear as a hyperlink in your message.

  4. Specify the e-mail address you want to open a new message for.

  5. Click OK.

    The e-mail address appears in blue and be underlined indicating it as a link.

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