A Brief Tour of GroupWise

This section includes information about the following topics:

The Main Window

Understanding Your Mailbox

Using the Toolbar

Using Shortcut Keys

The Main Window


From the Main Window of GroupWise, you can read your messages, schedule appointments, view your Calendar, change the mode of GroupWise you re running in, open folders, open documents, and much more.

You can open more than one Main Window in GroupWise by clicking Window > New Main Window.This is useful if you proxy for another user. You can look at your own Main Window and the Main Window belonging to the person you are proxying for. You might also want to open a certain folder in one window and look at your Calendar in another. You can open as many Main Windows as your computer s memory will allow. The basic components of the Main Window are explained below.

Toolbar

The toolbar lets you quickly accomplish common GroupWise tasks, such as opening the Address Book, sending mail messages, and finding an item.

Folder List

The Folder List at the left of the Main Window lets you organize your GroupWise items. You can create new folders to store your items in. Next to any folder (except for shared folders), the number of unread items is shown in square brackets. If you want, you can close your folder list to leave more room for other views, such as the Calendar, in the Main Window.

Here is what you ll find in each of the default folders:

Folder Icon or Name
Folder Icon or Name Explanation



Your user folder (indicated by your name) represents your GroupWise database. All folders in you Main Window are subfolders of your user folder



Your Mailbox includes all items you ve sent and received. Use the Display drop-down list to view only sent items or received items



The Sent Items folder displays everything you have sent to other users. It is a Find Results folder, which means that when you open the Sent Items folder, GroupWise searches your user database for all items you have sent, regardless of which folders they are in, and displays them in the Item List. If you delete an item from the Sent Items folder, it is also deleted from its original folder.



The calendar view in the folder list shows several tabbed calendar view options.



Your Documents folder contains references to documents that you have created or opened. If you specify, any documents you view or import will also be added to this folder.



Your Cabinet is a container for all your personal folders and shared folders. A shared folder is like any other folder in your Cabinet, except other people have access to it.



The Trash contains all the items and documents you have deleted.



Item List

The Item List at the right of the Main Window displays your mail and phone messages, appointments, reminder notes, tasks, and document references. You can sort the Item List by clicking a column heading. To reverse the sort order, click the column heading a second time.

The QuickViewer opens below the Item List box. You can quickly scan items and their attachments in the QuickViewer instead of opening each item in another window.

Understanding Your Mailbox

All of your items, whether you send or receive them, are stored in your GroupWise Mailbox. See Managing Your Mailbox. You can organize your messages by moving them into folders within your Cabinet, and you can create new folders as necessary. See Using the Folder List for more information.

Unread Items in Your Mailbox

All unopened items in your Mailbox are bolded to help you easily identify which items and documents you have not yet read. The icon appearing next to an item also indicates if it is unopened.

Icons Appearing Next to Items in Your Mailbox and Calendar

Next to each item you receive is an icon that helps you understand a little about the item before you even read it. For example, you can determine the type of item (mail, appointment, and so forth) and its priority. You can also see whether the item has a file attached, whether an item you sent could not be delivered to some recipients, and more.

Icon
Description

One or more attachments are included with the item.



Appears next to an item you have sent. It indicates that GroupWise successfully delivered or transferred the item to all the recipients.

Unopened discussion topic posted in a shared folder.

Opened discussion topic posted in a shared folder.

Unopened mail message with a low, standard, or high priority.

Opened mail message with a low, standard, or high priority.

Unopened appointment with a low, standard, or high priority.

Opened appointment with a low, standard, or high priority.

Unopened task with a low, standard, or high priority.

Opened task with a low, standard, or high priority.

Unopened reminder note with a low, standard, or high priority.

Opened reminder note with a low, standard, or high priority.

Unopened phone message with a low, standard, or high priority.

Opened phone message with a low, standard, or high priority.

The sender has requested that you reply to this item. The item can be a low, standard, or high priority.

This icon appears on your Calendar. An alarm is set for the item.



Details

Details displays a list of your items and information about them in columns, including Subject, From, Date.

As Calendar

As Calendar displays all scheduled items saved in a particular folder. This is useful if you organize all your appointments and other items for a specific project in one folder.

Click on the toolbar to view As Calendar.




Using the Toolbar

Use the toolbar to access many of the features and options found in GroupWise. When you use certain features (for example, when you are in your Calendar), the toolbar for that feature appears.



Using Shortcut Keys

You can use a number of shortcut keys in GroupWise for accessibility or to save time when you perform various operations. The table below lists some of these keystrokes, what they do, and the context in which they work.

Keystroke

Action

F1

Open online help

F5

Refresh the view

Del

Delete an item

Ctrl+C

Copy selected text

Ctrl+V

Paste selected text

Ctrl+X

Cut selected text

Ctrl+Enter

Open the selected item

Ctrl+F

Search

Ctrl+L

Lock an application

Ctrl+M

Open a new mail

Ctrl+O

Open selected item

Ctrl+P

Print selected item

Ctrl+Q

Show-hide QuickViewer

Ctrl+S

Save selected item

Ctrl+Y

Accept selected item

Ctrl+Shift+Left-arrow or Ctrl+Shift+Right-arrow

Select text one word at a time

Ctrl+Shift+A

Open a new appointment

Ctrl+Shift+T

Open a new task

Ctrl+Shift+R

Open a new reminder note

Ctrl+Shift+P

Open a new phone message

Ctrl+Shift+O

Open a draft item

Ctrl+Shift+Y

Decline selected item

Alt + [letter]

Activate menu bar (Use the underlined letters in the menu names)

Alt+Enter

Display the properties of the selected item

Shift+Left-arrow or Shift+Right-arrow

Select text one character at a time

Shift+End or Shift+Home

Select text to the end or beginning of a line