Expire/Reduce Messages for a User or Resource

To eliminate expired messages and reclaim free space in databases for a specific user or resource:

  1. In the Database Type box, select Post Office.

  2. Browse to and select the post office directory.

  3. Specify the post office name.

  4. In the Object Type box, select User/Resource.

  5. Specify one or more user or resource IDs.

  6. From the Action menu, select Expire/Reduce Messages.

    If you want to check what the results will be before performing the Expire/Reduce Messages action, you can use Mailbox Statistics first.

  7. To delete items that have already expired, thus reclaiming disk space, select Reduce Only, then skip to Step 10.

    or

    To immediately expire certain classes of items and then delete them, select Expire and Reduce, then continue with Step 8 below.

  8. Select one or more of the following Expire and Reduce options:

    Items Older Than

    Downloaded Items Older Than

    Items Larger Than

    Trash Older Than

    Reduce Mailbox To

    Reduce Mailbox to Limited Size

  9. In the Include box, select the types of items to expire and reduce: Received Items, Sent Items, Calendar Items, or Only Backed-Up Items.

  10. Use the following tab options as needed:

    Databases

    Logging

    Results

    Misc

  11. Click Run to perform the selected Expire/Reduce Messages action for the specified users or resources.

If you perform this action frequently, you can save your selected options and retrieve them the next time you perform this action. You can also create a batch file to run this action for you. For more information, see About GroupWise Check.

GroupWise Online Documentation

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