Mailbox Statistics for a User or Resource

Running the Mailbox Statistics action is good preparation before running the Expire/Reduce Messages action, because it can reveal what items would be affected. If a user is using too much disk space, you can encourage that user to delete unneeded items and archive items to keep, before you perform an Expire/Reduce Messages action on the mailboxes.

Running Mailbox Statistics is good preparation before running Expire/Reduce Messages, because it can reveal what items would be affected by an Expire/Reduce Messages action.

To gather mailbox box statistics for a specific user or resource:

  1. In the Database Type box, select Post Office.

  2. Browse to and select the post office directory.

  3. Specify the post office name.

  4. In the Object Type box, select User/Resource.

  5. Specify one or more user or resource IDs.

  6. From the Action menu, select Mailbox Statistics.

  7. To see if the mailbox belonging to the user or resource has more items in it than the number you specify, select Mailbox Statistics, specify a maximum acceptable number of items, then skip to Step 11.

    or

    To obtain a report with more detailed statistics, select Expire Statistics, then continue with Step 9 below.

  8. Select one or more of the following Expire Statistics options to gather statistics about what items would be affected if you performed the corresponding Expire/Reduce Messages action for the user or resource:

    Items Older Than

    Downloaded Items Older Than

    Items Larger Than

    Trash Older Than

    Reduce Mailbox To

    Reduce Mailbox to Limited Size

  9. In the Include box, select the types of items to gather statistics on: Received Items, Sent Items, Calendar Items, or Only Backed-Up Items.

  10. Use the following tab options as needed:

    Databases

    Logging

    Results

    Misc

  11. Click Run to perform the selected Mailbox Statistics action for the specified users or resources.

If you perform this action frequently, you can save your selected options and retrieve them the next time you perform this action. You can also create a batch file to run this action for you. For more information, see About GroupWise Check.

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