Mailbox Statistics for a Post Office

Running the Mailbox Statistics action is good preparation before running the Expire/Reduce Messages action, because it can reveal what items would be affected. If some users are using too much disk space, you can encourage them to delete unneeded items themselves and archive items they want to keep, before you perform an Expire/Reduce Messages action on their mailboxes.

To gather mailbox statistics for all users in a post office: 

  1. In the Database Type box, select Post Office.

  2. Browse to and select the post office directory.

  3. Specify the post office name.

  4. In the Object Type box, select Post Office.

  5. From the Action menu, select Mailbox Statistics.

  6. To obtain a report showing each user whose mailbox has more items in it than the number you specify, select Mailbox Statistics, select the maximum number of items stored in a mailbox you want stored in any mailbox, then skip to Step 9.

    or

    To obtain a report with more detailed statistics, select Expire Statistics, then continue with Step 7 below.

  7. Select one or more of the following Expire Statistics options to gather statistics about what items would be affected if you performed the corresponding Expire/Reduce Messages action:

    Items Older Than

    Downloaded Items Older Than

    Items Larger Than

    Trash Older Than

    Reduce Mailbox To

    Reduce Mailbox to Limited Size

  8. In the Include box, select the types of items to gather statistics on: Received Items, Sent Items, Calendar Items, or Only Backed-Up Items.

  9. Use the following tab options as needed:

    Databases

    Logging

    Results

    Misc

    Exclude

  10. Click Run to perform the selected Mailbox Statistics action for the specified post office.

If you perform this action frequently, you can save your selected options and retrieve them the next time you perform this action. You can also create a batch file to run this action for you. For more information, see About GroupWise Check.

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