About Filter and Rule Fields, Wildcard Characters, and Switches

Several fields, operators, wildcard characters, and switches are available to you when you’re creating a filter or a rule. Other user-defined fields might also be available.

Click a link below to learn about these topics.

About Filter and Rule Fields

About Filter and Rule Wildcard Characters and Switches

Filter and Rule Fields

This table provides information about standard (non-custom) fields. Your system administrator might also have defined custom fields for your organization.

Field Name

This Field Refers To:

Field Criteria

From

The name of the person in the From box of an item.

Specify the From box name.

To

A person's name appearing in the To box of an item.

Specify a To box name.

CC

Text appearing in the CC box of an item.

Specify a CC recipient name.

Subject

Text appearing in the Subject box of an item.

Specify part or all of the Subject box text.

Message

Text appearing in the Message box of an item.

Specify part or all of the Message box text.

Filter and Rule Wildcard Characters and Switches

These operators perform word-based searches; a word is considered to be a string of characters between spaces, excluding punctuation.

 

Wildcard Characters and Switches

What the Filter or Rule Will Match

AND, &, or a space

All items that meet two or more conditions. For example, mountain & goat, mountain AND goat, and mountain goat all find items containing the words "mountain" and "goat."

OR or |

All items that meet one of two or more conditions. For example, mountain|goat and mountain OR goat both find items containing "mountain" or "goat" or both words.

NOT or !

All items containing one condition but not the other. For example, mountain ! goat and mountain NOT goat both find items containing the word "mountain" but not the word "goat." Items that contain both are not included.

"

All text found within quotation marks. For example, "mountain goats" finds all items containing the phrase "mountain goats." This does not work with documents or document references.

?

Matches any one character. For example, jo?n finds all items containing the word "john," "joan," "join," and so on.

*

Matches zero or more characters. For example, mountain* finds all items containing the words "mountain," "mountains," "mountainous," and so on.

/NOCASE (default)

Items containing a specific word, regardless of case. For example, /NOCASE ZOO finds both Zoo and zoo.

/CASE

Items that exactly match the case of a specific word. For example, /CASE Zoo finds Zoo, but not zoo.

/WILDCARD (default)

Items containing the search terms where * and ? are treated as wildcard characters. For example, /WILDCARD jo?n finds john, joan, and join.

/NOWILDCARD

Items containing the search terms where * and ? are treated as characters. For example, /NOWILDCARD jo?n finds jo?n.