To accept or decline an item

  1. Open the appointment, task, or reminder note.

  2. Click Accept or Decline on the toolbar.

    or

    Click the down-arrow to the right of the button to select Accept with Options or Decline with Options.

  1. (Optional) If you selected Accept with Options or Decline with Options, you can type a comment, then click OK.

By default, the sender can view your comment by viewing the item properties in the Sent Items folder. However, for additional notification when someone declines an item, the sender can select the option under Tools > Options > Send > Appointment/Task/Note to set the When Declined option to Mail Receipt.

For more information, see About Scheduling and the Items You Can Schedule.