To create a rule

  1. Click Tools > Rules > New.

  2. Type a name in the Rule Name box.

  3. Click the When Event Is pop-up list, then click an event to trigger the rule.

  4. If you clicked New Item, Startup, Exit, or User Activated, click one or more sources for the item. For example, click Received and Posted.

    or

    If you clicked Filed Item, Open Folder, or Close Folder, click the folder icon, select a folder, then click OK to display the folder name.

  1. Click one or more types of items you want the rule to act on in the Item Types list.

    If you want to further limit the items affected by the rule, click Define Conditions > click the appropriate conditions, then OK.

  1. Click Add Action, then click the action you want the rule to perform.

    Some actions such as Send Mail and Reply require you to fill in additional information.

  1. Click Save.