About Proxy

Use Proxy to manage another user's Mailbox and Calendar. Proxy lets you perform various actions, such as reading, accepting, and declining items on behalf of another user, within the restrictions the other user sets.

Two steps must be completed before you can act as someone's proxy. First, the person for whom you will act as proxy must grant you rights in the Access List in Options. Second, you must add that user's name to your Proxy List so you can access his or her Mailbox or Calendar.

After these two steps are complete, you can open your Proxy List and select the name of the person you're proxying for whenever you need to manage his or her Mailbox or Calendar. You can also manage the schedules of users and resources for whom you have proxy rights by using the Multi-User Calendar view.

Assigning Proxy Rights to Another User

Use the Access List in Security Options to give other users rights to proxy for you. You can assign each user different rights to your calendaring and messaging information. If you want to let users view specific information about your appointments when they do a busy search on your Calendar, give them Read access for appointments.

The following table describes the rights you can grant to users.

This Right

Lets Your Proxy Do This

Read

Read items you receive. Proxies cannot see your Contacts folder with this or any other proxy right.

Write

Create and send items in your name, including applying your signature (if you have one defined). Assign categories to items, change the subject of items, and perform checklist options on items.

Modify Options/Rules/Folders

Change the options in your Mailbox. The proxy can edit any of your Options settings, including the access given to other users. If the proxy also has Mail rights, he or she can create or modify rules and folders. This right allows a proxy to add, delete, and modify categories.

Read Items Marked Private

Read the items you marked Private. If you don't give a proxy Private rights, all items marked Private in your Mailbox are hidden from that proxy.