About Folders

Use folders to store and organize your GroupWise® items. For example, you can group all items related to a particular task or subject.

All folders in your Main Window are subfolders of your user folder. The user folder represents your user database. Under your user folder there are the Mailbox, the Sent Items folder, the Calendar, the Contacts folder, the Documents folder, the Checklist folder, the Work in Progress folder, the Cabinet, and the Trash. You can expand and collapse folders that have subfolders.

You can define a different set of properties for each folder in your Mailbox. For example, you can sort the items in one folder by date, and sort the items in another folder by company.

Next to any folder (except for shared folders), the number of unread items is shown in square brackets.

Mailbox folder Mailbox Folder

The Mailbox displays all the items you have received, with the exception of scheduled items (appointments, tasks, and reminder notes) you have accepted or declined. Accepted scheduled items are moved to the Calendar.  

Send Items folder Sent Items Folder

The Sent Items folder displays all sent items from the Mailbox and Calendar. All sent items reside in this folder unless they are moved to a folder other than the Mailbox or Calendar. If a sent item is moved to another folder, it no longer displays in the Sent Items folder. You can resend, reschedule, and retract sent items from this folder.

Calendar folder Calendar Folder

The calendar view in the folder list shows several calendar view options. If you hide your Folders list by clicking View > Folders List, the Main Window shows a better view of your Calendar.

Contacts folder Contacts Folder

The Contacts folder, by default, represents the Frequent Contacts address book in the Address Book. Any modification you make in the Contacts Folder is also made in the Frequent Contacts address book.

From this folder, you can view, create and modify contacts, resources, organizations and groups.

Documents folder Documents Folder

Your document references are organized in the Documents folder so you can locate them easily.

The Documents folder has two Find folders. Authored contains document references for all the documents which you are the author of. Default Library contains document references for all the documents you have access to in the default library.  

Checklist folder Checklist Folder

Use the Checklist folder to create a task list. You can move any items (mail messages, phone messages, reminder notes, tasks, or appointments) to this folder and arrange them in the order you want. Each item is marked with a check box so that you can check items off as you complete them.

Work in Progress folder Work in Progress Folder

The Work in Progress folder is the location for saving messages you have started but want to finish later.

Cabinet folder Cabinet

The Cabinet contains all your personal folders.

Junk Mail folder Junk Mail Folder

The Junk Mail folder contains all mail that is on the junk mail list. If you select the option, mail from individuals who are not in your personal folder and whos addresses are from external Internet addresses are sent to the junk mail folder.

Trash folder Trash Folder

All deleted mail and phone messages, appointments, tasks, documents, and reminder notes are stored in the Trash folder. Items in the Trash can be viewed, opened, or returned to your Mailbox until the Trash is emptied. (Emptying the Trash removes items in the Trash from the system.)

You can empty your entire Trash, or empty only selected items.

Shared folder Shared Folders

A shared folder is like any other folder in your Cabinet, except other people have access to it. You can create shared folders or share existing personal folders in your Cabinet. You choose whom to share the folder with, and what rights to grant each user. Then, users can post messages to the shared folder and create discussion threads. You can't share system folders, such as all the folders described in this help topic.

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