To find out when users and resources are available for an appointment

  1. In an appointment you are creating, specify usernames and resource IDs in the To box.

  2. Specify the first possible day for the meeting in the Start Date box.

  3. Specify the meeting's duration.

  4. Click Busy Search on the toolbar.

    The legend at the bottom of the Busy Search dialog box shows the meaning of the various patterns on the grid.

    To add more users or resources to the search, click Invite to Meeting, type the usernames or resources, press Enter, then click OK.

    To exclude a username or resource from the search without deleting it, click the check box next to the user or resource to deselect it.

  1. Click a time you want, then click OK to transfer the users, resources, and selected time and duration back to the appointment you were scheduling.

  2. Complete and send the appointment.